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Annual Meeting FAQ

Last Updated:
August 22, 2017

General Annual Meeting questions and answers can be found below. For specific information regarding the upcoming meeting, please visit the 2017 Annual Meeting website.  Information on dates and locations of future meetings can be found here.


Abstracts

How do I submit an abstract for the Annual Meeting?
Abstracts must be submitted through the online abstract submission site. Submissions can be in three formats: Scientific Presentation, Instructional Course and Breakfast Session.  There is no fee to submit an abstract.

Who is eligible to submit an abstract?
The AACPDM encourages anyone who has information of interest, such as research or clinical studies, in the areas of cerebral palsy and developmental medicine to submit their abstract. Membership in AACPDM is not required for abstract submission.

When can I submit an abstract?
The AACPDM abstract submission site generally opens at the beginning of December and closes at the end of January. Abstracts are reviewed by the Scientific Program Committee, and notifications are typically sent in early April.

Is the research presented at the Annual Meeting published?
All accepted Scientific Presentation abstracts are published in a supplement to the Developmental Medicine and Child Neurology (DMCN) journal. The supplement is provided free of charge online at the DMCN web site.

Where can I find sample submissions?
Sample submissions and detailed submission instructions can be found on the Annual Meeting website while the call for abstracts is open.


Registration

Who should attend the Annual Meeting?
The target audience of the Annual Meeting includes Developmental and other Pediatricians, Neurologists, Psychologists, Physiatrists, Orthopedic and Neurosurgeons, Physical and Occupational Therapists, Speech and Language Therapists, Orthotists, Rehab Engineers, Kinesiologists, Nurses, Nutritionists, Special Educators, Administrators, Researchers, and all others concerned with the care of children with cerebral palsy and other childhood-onset disabilities.

I am not a medical professional. May I attend the meeting?
New in 2016, we do have a registration option for community members. This discounted base registration fee is reserved exclusively for people with a disability or family members of a person with a disability. Individuals who may register under this category are:

Please note that individuals registered under this category are not eligible to receive CME/CEU credit for their attendance at the Annual Meeting

When and where can I register?
Registration for the AACPDM Annual Meeting typically opens in late May and remains open until approximately four weeks before the meeting. Early Bird registration is the most cost-effective way to register, and is generally open until approximately six weeks prior to the meeting. Advance Registration is open for approximately two weeks after Early Bird registration ends. On-site registration is also available at the Annual Meeting, and is more expensive than pre-registering.  You can register online or send in a registration form.

I am interested in joining AACPDM and attending the meeting.  Do members get a registration discount?
Yes, AACPDM members do receive a discounted registration rate to the Annual Meeting.  In recent years, this discount has been up to $135 over the non-member rate.  Applicants to the AACPDM are welcome to use the member rate for the meeting even before their membership is approved, so long as the membership application is submitted before the meeting registration.  If you are from outside of North America and plan to attend the meeting, we suggest first applying for Corresponding Membership and then registering for the meeting.  In 2016, this will save you $90 total.

What is included in my registration fee and what is extra?
Your basic registration fee includes all plenary sessions, free paper (oral abstract) sessions and exhibit hall access at the Annual Meeting. Attendees are also invited to attend the Welcome Reception and poster review sessions at no additional charge. AACPDM Members may attend the Business Meeting and Lunch at no charge.  Optional events that are open to any attendees and do carry an additional fee are: Pre-Conference Sessions, Breakfast Sessions, Instructional Courses, the Friday night networking dinner and the International Luncheon.

I will be unable to attend the entire conference. Do I have to pay the full registration?
The AACPDM offers a one-day registration for the Annual Meeting at a discounted rate from the full meeting registration. Only one one-day registration is allowed per registrant. If you will be attending more than one day of the Annual Meeting, you will need to register for the full meeting.

How will I know what sessions to attend?
The Preliminary Program is available online when registration opens. The program provides detailed information on the meeting schedule and describes the courses that are available. Instructional courses and breakfast seminars include a description of the course, as well as the purpose, course level, objectives and target audience. The course level designation is merely a guide; all registered attendees are welcome to attend sessions of any instructional level. The Final Program is provided to all registered attendees when they check in at the registration desk at the Annual Meeting.

Can I attend a course without registering for the Annual Meeting?
All attendees must sign up for either basic registration (for the full meeting) or a one-day registration before registering for additional courses such as Breakfast Sessions or Instructional Courses.  Attendees may sign up for Pre-Conference Sessions without a basic or one-day registration. Plenary Sessions, Free Paper (oral abstract) sessions and Exhibit Hall access are included with both a one-day registration and the full basic registration.


CME/CEU

What types of CME/CEU credits does the AACPDM offer?
The AACPDM is accredited to offer CME/CEU credits for Physicians, Physical Therapists / Physical Therapy Assistants, Occupational Therapists / Occupational Therapy Assistants, and Nurses. All attendees may claim a Certificate of Attendance. Information about the number of credits available can be found in the preliminary program on the Annual Meeting website.

How do I collect my CME/CEU certificate or Certificate of Attendance?
Shortly after the Annual Meeting takes place, the AACPDM will email you with a link to obtain your certificate. Included will be your personalized login information, as well as a link to our self-reporting form. The form will ask you to indicate which sessions you attended, and your certificate will be available for printing or downloading at the end of the form.  Please remember, if you miss more than 15 minutes of a session, it is not considered full attendance and credit cannot be claimed.

I attended a past Annual Meeting and need my certificate. How do I get it?
Please email the AACPDM office at info@aacpdm.org to get instructions. We will need to know the name that you registered under and the year that you need the certificate for.


Miscellaneous

Does the AACPDM provide any awards or discounts?
The AACPDM is pleased to offer three types of travel scholarships to attend the Annual Meeting: the International Scholarship, which awards up to $2500, the Student Scholarship, which awards up to $1000 and the Annual Meeting Travel Scholarship, which awards $1500. The International Scholarship submission generally opens in early December and closes at the end of January. The Student Scholarship submission opens in early February and closes at the end of April.  The Travel Scholarship opens in April and closes in late May/early June. AACPDM members also receive a discounted registration rate.

What is the Annual Meeting cancellation policy?
All requests for cancellation must be received in writing by the time pre-registration closes, which is four weeks before the Annual Meeting. A 75% refund will be granted for requests received before this time. No refunds will be granted after the deadline, and all refunds are processed after the meeting takes place. In the event that the Annual Meeting is cancelled by the AACPDM, all pre-registered attendees will receive a 100% refund.  The AACPDM has only cancelled the meeting once, when it was scheduled for September 12-15, 2001.

What is the AACPDM Embargo Policy?
For 2017 in Montreal, Canada the embargo is Thursday, September 14, 2017, at 8:00 am EDT. The spirit of the embargo is that the science becomes public the start of the Scientific Meeting. AACPDM’s embargo policy means that no news, information, results of any abstract or research finding can be released to the media or published before Thursday, September 14, 2017, at 8:00 am EDT. This embargo includes revealing anything about the results (including the title of the abstract—since often times the title indicates the finding) in a press release—or “curtain raiser.”

How can I support the Annual Meeting?
There are many ways to support the AACPDM Annual Meeting. First and foremost, you can register to attend the meeting. We encourage our attendees to return to our Annual Meeting and bring their colleagues. There are also multiple opportunities to exhibit and sponsor events each year at the Annual Meeting, which are detailed on the Annual Meeting website. Additionally, the Annual Meeting registration form provides an opportunity to donate to the AACPDM Endowment Fund. Donations to the AACPDM can be made online at any time through our secure online contribution form.

How do I make reservations at the Annual Meeting hotel?
To make reservations at the Annual Meeting hotel, please contact the hotel directly. Information about the hotel, the hotel's contact information, and a link to make online reservations are available on the Annual Meeting website.

Can I bring a guest to the Annual Meeting?
You may register a guest for the Annual Meeting. Guest registration includes social events, however guests may not attend scientific sessions or claim educational credits.

Do you have a question that we should add to this FAQ? For this or any other inquiries, please contact AACPDM at (414) 918-3014 or info@aacpdm.org.

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