September 22 – September 25, 2010 - Marriott Wardman Park Hotel - Washington, DC, USA
Washington, DC
Important Dates

February 1, 2010
Deadline for on-line abstract submission Exhibitor prospectus available

April 2010
Acceptance/Rejection notifications sent via email to corresponding authors

May 28, 2010
Preliminary Program available on-line
On-line Registration available

August 18, 2010
Early Bird Registration Deadline

September 1, 2010
Advance Registration Deadline

September 22 – September 25, 2010
AACPDM 64th Annual Meeting

For more information, please contact:
AACPDM Office
555 East Wells, Suite 1100
Milwaukee, WI 53202
Phone: 414.918.3014
Fax: 414.276.2146
Email: info@aacpdm.org

Exhibitor Prospectus



Dear Colleagues,

On behalf of the American Academy for Cerebral Palsy and Developmental Medicine (AACPDM), I invite you to participate in our 64th Annual Meeting, taking place September 22-25, 2010, at the Marriott Wardman Park Hotel in Washington, DC, the nation's capital.

The American Academy for Cerebral Palsy and Developmental Medicine is a multidisciplinary scientific society devoted to the study of cerebral palsy and other childhood onset disabilities, to promoting professional education for the treatment and management of these conditions, and to improving the quality of life for people with these disabilities. The 2010 Annual Meeting is expected to attract more than 700 healthcare professionals including individuals from the following disciplines: Physical Therapy, Pediatrics, Orthopedic Surgery, Neurosurgery, Nursing, Allied Health and other professionals involved in prevention, diagnosis and care of patients.

As an Annual Meeting participant, you will have a unique opportunity to reach key decision makers from hospitals, universities, and private practices from the United States and around the world. Sponsorship of the AACPDM Annual Meeting offers your organization high visibility and strong exposure to a captive audience. A number of non-profit agencies and residents also attend this meeting, allowing you to build local contacts.

The Annual Meeting offers many opportunities to meet with healthcare professionals, from the daily breakfasts and breaks to the Poster Reception on Thursday in the exhibit hall. Feedback from past meetings has been carefully incorporated this year to allow for maximum interface between exhibitors and participants promising an even richer experience for attendees. The AACPDM also offers a variety of sponsorship opportunities that allow you to increase awareness of your organization as a supporter of medical education. A complete list of sponsorship opportunities is available below.

Your participation is essential to the success of the 64th Annual Meeting in Washington, DC. Please take this opportunity to meet hundreds of healthcare professionals and educate them about your best products and services. Reserve your exhibit booth space early – space is expected to sell out.

Join us for this momentous occasion that promises to be our best Annual Meeting yet. I look forward to seeing you in Washington, DC!

Sincerely,


Scott Hoffinger, MD
First Vice President, AACPDM


Dates to Remember

January 2010
Exhibitor registration opens. Reserve your space early for best choice of booth location.

May 2010
Exhibitor Service Manual available online

July 9, 2010
Deadline for printed advertising in Final Program
(After 7/9, please check with the office for availability meetings@aacpdm.org or 414-918-3014.)

July 31, 2010
Exhibit Booth deadline
(After 7/31, please check with the office for availability meetings@aacpdm.org or 414-918-3014.)

August 1, 2010
Deadline for literature circulation at the Annual Meeting

September 22-25, 2010 AACPDM 64th Annual meeting
Marriott Wardman Park Hotel ~ Washington, DC

September 22, 2010
Exhibitor set-up in Exhibit Hall C and Atrium from 8:00am – 5:00pm President's Welcome Reception 6:00 pm – 8:00 pm

September 23-24, 2010
Exhibit Hall open

September 24, 2010
5:00 pm Exhibitor Teardown


2009 Sponsors and Exhibitors

Platinum Level Sponsorship

Gold Level Sponsorship

Silver Level Sponsorship

Bronze Level Sponsorship

Dr. & Mrs. William Oppenheim
  

Basic Sponsorship

Cathleen Lyle Murray Foundation
Dr. Hank Chambers Family
Infant Motor Performance Scales, LLC
MacKeith Press
Rehabilitation Institute of Chicago
  

Exhibitors

Abbott Nutrition
Advanced Bio-Mechanical Rehabilitation (ABR)
Allard USA, Inc.
Altimate Medical
Clarke Health Care, Inc.
Convaid, Inc.
Cook Children's Health Care System
Cord Blood Registry
Dynavox Mayer-Johnson
Easy Walking
Elsevier
Freedom Concepts
Gillette Children's Specialty Healthcare
Hill-Rom, Inc.
Kaye Products, Inc.
Kennedy Krieger Institute
Mobility Research, LLC
Motion Lab Systems, Inc.
National Center on Physical Activity and Disability
Nestlé Healthcare Nutrition
Noraxon USA, Inc.
Orthomerica Products, Inc.
OrthoProActive Consultants Inc.
Pathways Awareness
Phoenix Children's Hospital
Prentke Romich Company
Prime Engineering
Silver Dream
Tekscan, Inc.
Tobii ATI
Wiley-Blackwell


Annual Meeting Attendance History

Meeting Location Registrations
2009 – 63rd Annual Meeting Scottsdale, AZ 759 Scientific Registrants
2008 – 62nd Annual Meeting Atlanta, GA, USA 752 Scientific Registrants
2007 – 61st Annual Meeting Vancouver, BC, Canada 940 Scientific Registrants
2006 – 60th Annual Meeting Boston, MA, USA 703 Scientific Registrants
2005 – 59th Annual Meeting Orlando, FL, USA 662 Scientific Registrants
2004 – 58th Annual Meeting Los Angeles, CA 743 Scientific Registrants
2003 – 57th Annual Meeting Montreal, QC, Canada 724 Scientific Registrants

Target Audience

AACPDM is a multidisciplinary organization. Membership in the Academy includes but is not limited to individuals from the following disciplines:

Dieticians Nutrition Psychology
Education Occupational Therapy Physical Medicine & Rehabilitation
Human Services Administration Orthopedic Surgery Public Health
Neurology Physiatry Social Work
Neurosurgery Physical Therapy Speech/Language Pathology
Nursing Psychiatry


The AACPDM has over 1,200 members

  • 60% MDs & PhDs
  • 40% Allied Healthcare Professionals & Students

International Reach

AACPDM Annual Meetings attract healthcare professionals from around the globe including:

Argentina Japan
Australia Kazakhstan
Belgium Korea
Brazil Mexico
Canada Netherlands
Chile New Zealand
China Norway
Costa Rica Peoples Republic of China
Czech Republic Peru
Egypt Poland
Finland Portugal
France Slovenia
Germany South Africa
Hong Kong Sweden
Iceland Taiwan
India Turkey
Ireland Ukraine
Israel United Kingdom
Italy


Exhibit Hall Traffic

Exhibits are an important part of the educational experience for the attendees. Breakfast each day and all coffee breaks will take place in the exhibit hall. The Internet Café and scientific posters are located in the exhibit hall and on Thursday evening there will be a special Wine & Cheese Reception for all attendees. This is a great opportunity for attendees to learn about the products and services offered by your organization.


Reasons to Participate in the AACPDM Annual Meeting

Meet decision-makers at the AACPDM 64th Annual Meeting. This is the only meeting where you can reach a physical therapist who heads a program at a major hospital, an orthopaedic surgeon who is chief of pediatric orthopaedic surgery at his hospital, an occupational therapist who purchases equipment for a clinic, and a neurologist or developmental pediatrician who is researching the effectiveness of a new drug therapy. International attendance at the 2009 meeting included professionals from 34 countries across North and South America, Europe, Asia, Africa, and Australia. The Academy's meeting is the only one of its kind bringing together so many specialists. Over 200 professionals from various locations in South America and Mexico watched the 2009 meeting by video-conference. If you would like to be one of the sponsors of the videoconferencing in 2010, please contact the AACPDM office at meetings@aacpdm.org.


Program at a Glance (subject to change)

Wednesday, September 22nd, 2010 - Exhibit Hall C
8:00 am - 5:00 pm Exhibitor Move-in and Set-Up
Click here for hotel floor plans.
Click here for the Exhibit Hall floor plan
All exhibit hall hours and floor plans are subject to change.
Thursday, September 23rd, 2010 - Exhibit Hall C
7:00 am - 8:00 am Exhibit Hall Open/Continental Breakfast
9:55 am - 1:15 pm Exhibit Hall Open
3:40 pm – 7:45 pm Exhibit Hall Open (Includes Wine & Cheese Exhibits/Awards/Poster Review from 6:15 pm - 7:45 pm)
Friday, September 24th, 2010 - Exhibit Hall C
7:00 am – 8:00 am Exhibit Hall Open/Continental Breakfast
10:15 am – 10:45 am Exhibit Hall Open
3:00 pm – 6:00 pm Exhibit Hall Open
6:00 pm Exhibit Booth Teardown


Annual Meeting Sponsorship Levels

Gain increased exposure by becoming a 2010 Annual Meeting Sponsor. Your contribution helps support valuable education programs and attendee events. In addition to invaluable networking opportunities, you will receive the following benefits:

Platinum Level Sponsorship
$25,000

Set your organization apart by becoming one of the highest-level sponsors at the 2010 AACPDM Annual Meeting. This package provides maximum exposure with attendees!
Platinum Level Sponsorship includes:

  • Choice of Premium Exhibit Booth location (exhibit space not included)
  • Four (4) Delegate Meeting Registrations
  • Opportunity to register additional representatives at the basic member rate
  • One Full-page color advertisement in the Final Program (material submission deadline July 1, 2010)
  • Organization's literature placed in the conference bags
  • Logo recognition as a Platinum Level Sponsor in the Final Program, on the AACPDM Website, and in meeting promotional materials
  • Recognition as a Platinum Level Sponsor by AACPDM Leadership during the Members Business Meeting
  • Special Platinum Sponsor badge ribbon
  • First right of refusal for the 2011 Annual Meeting
  • Reduced rate on exhibit space above the 10'x10' exhibitor space rate

Gold Level Sponsorship
$15,000

Make an impression by becoming a Gold level sponsor, and gain a high-level of exposure for your organization.
Gold Level Sponsorship includes:

  • Choice of Premium Exhibit Booth location (exhibit space not included)
  • Three (3) Delegate Meeting Registrations
  • Opportunity to register additional representatives at the basic member rate
  • One ¼ page advertisement in the Final Program (material submission deadline July 1, 2010)
  • Organization's literature placed in the conference bags
  • Logo recognition as a Gold Level Sponsor in the Final Program, AACPDM Website and meeting promotional materials
  • Recognition recognition as a Gold Level Sponsor by AACPDM Leadership during the Members Business Meeting
  • Special Gold Sponsor badge ribbon
  • First right of refusal for the 2011 Annual Meeting
  • Reduced rate on exhibit space above the 10'x10' exhibitor space rate

Silver Level Sponsorship
$10,000

This support level gives your company a high-level of recognition and still provides maximum exposure opportunities.
Silver Level Sponsorship includes:

  • Choice of Premium Exhibit Booth location (exhibit space not included)
  • Two (2) Delegate Meeting Registrations
  • Opportunity to register additional representatives at the basic member rate
  • Organization's literature placed in the conference bags
  • Logo recognition as a Silver Level Sponsor in the Final Program, AACPDM Website, and meeting promotional materials
  • Recognition as a Silver Level Sponsor by AACPDM Leadership during the Members Business Meeting
  • Special Silver Sponsor badge ribbon
  • First right of refusal for the 2011 Annual Meeting
  • Reduced rate on exhibit space above the 10'x10' exhibitor space rate.

Bronze Level Sponsorship
$5,000

  • Premium Exhibit Booth location (exhibit space not included)
  • Two (2) Delegate Meeting Registrations
  • Opportunity to register additional representatives at the basic member rate
  • Literature placed in the conference bags
  • Logo recognition as a Bronze Level Sponsor in the Final Program, AACPDM Website, and meeting promotional materials
  • Recognition as a Bronze Level Sponsor by AACPDM Leadership during the Members Business Meeting
  • Special Bronze Sponsor badge ribbon
  • First right of refusal for the 2011 Annual Meeting
  • Reduced rate on exhibit space above the 10'x10' exhibitor space rate



Annual Meeting Sponsorship Opportunities

Click here for an Exhibit Space Application.
Click here for an Exhibit Hall floor plan.
All exhibit hall hours and floor plans are subject to change."

Select one or more of the following sponsorship items to determine your level of support and benefits.

Breakfast with the Expert Sessions $15,000
This is an exceptional way to support meeting attendees through the highly popular "Breakfast with the Experts" sessions. Your sponsorship will be noted with signage and you may supply logo napkins (at the sponsor's expense).

Pre-Conference Sessions $5000 each (4 available)
This is an opportunity to show your support of a particular specialty or topic. The four symposia are held concurrently on Wednesday afternoon and allow for in-depth discussion. The 2010 topics will include:

  • Evaluation and Care of the Upper Extremity in Cerebral Palsy
  • International Care for Children with Disability
  • Let's Get Moving – Focusing on Fitness for Children with Developmental Disabilities
  • Report on the Child Motor Disorders Task Force

Wine and Cheese Reception in the Exhibit Hall – Thursday $15,000
A great networking opportunity, this high-end reception is a great event for making an impression. The Sponsor will be recognized by signage at the event and may provide logo napkins at their own expense.

Video Conference $10,000
Show your support of international continuing education by supporting the Annual Meeting video conference. Selected educational sessions will be video broadcasted to selected sites in South America and other international locations. Your sponsorship will be noted in the Final Program, on introduction slides and all meeting promotional materials.

Internet Café $10,000
Located in the Exhibit Hall, the Internet café gives meeting attendees the opportunity to get in touch with their office and gives them another reason to visit the exhibit hall. Your sponsorship will be noted with logo recognition on the computer kiosks.

Friday General Session Lunch in the Exhibit Hall $10,000
Keep attendees where you want them Friday afternoon, in the exhibit hall, by providing them with lunch. Sponsorship of the Friday lunch includes signage during lunch and the sponsor may provide logo napkins at their own expense.

Instructional Course Handout Flashdrives $5,000
The Instructional Course Handouts will be pre-loaded on a Flashdrive and distributed to all meeting attendees. As the exclusive sponsor, your organization's logo and a link to your website will be displayed. Your logo will also be included on the flashdrive packaging.

AACPDM Meeting Bags $5,000
Prominent exposure for your organization with logo recognition on every attendee's registration bag, carried throughout the meeting. AACPDM will order the meeting bags to include your artwork/logo.

AACPDM Badge Holders $5,000
As the sponsor of the badge holders your logo will be displayed either on the lanyard or badge holder. This is great exposure as all attendees will wear name badges throughout the meeting. AACPDM will order the badge holders to include the artwork/logo you supply.

Click here for a Sponsorship Application.


Advertising and Literature Opportunities

Click here for an Advertising and Literature Circulation Application.

Printed Advertising in AACPDM Final Program

Ad insertion deadline: July 9, 2010 (After 7/9, please check with the office for availability meetings@aacpdm.org or 414-918-3014.)
Distribution: 700+ Meeting attendees
Distribution Date: September 22-25, 2010 (at the annual meeting)
Delivery: All graphics and instruction must be delivered by July 9, 2010, to:

AACPDM
Attn: Exhibit Manager
555 E. Wells Street, Suite 1100
Milwaukee, WI 53202
email: meetings@aacpdm.org

Advertising Rates:

  • Back Cover, 4-color $2000.00
  • Inside front or back cover, Full page, 4-color $1,500.00
  • Full page, 4-color $1,200.00
  • Half Page, 4-color $1,000.00
  • Full page, black & white $900.00
  • Half page, black & white $700.00

Printed Advertisement Specifications

All advertisements must be provided in electronic file format. Film negatives will not be accepted.

  • Full page ad in cm/inches:
    • 19.05 cm (w) x 25.4 cm (h)
    • 7.5 " (w) x 10" (h)
  • Full page ad with bleed in cm/inches:
    • 22.225 cm (w) x 28.575 cm (h)
    • 8.75 " (w) x 11.25 " (h)
  • Half page horizontal ad in cm/inches:
    • 19.05 cm (w) x 12.065 cm (h)
    • 7.5 " (w) x 4.75 " (h)
  • Half page vertical ad in cm/inches:
    • 8.89 cm (w) x 25.4 cm (h)
    • 3.5 " (w) x 10" (h)
Platform: MacIntosh or PC format:
100 x 250 MB Zip disk or CD Rom
File formats: TIF, EPS, PDF (high resolution only)
Acceptable programs: QuarkXpress, Adobe InDesign, Adobe Illustrator, Adobe Photoshop



Literature Circulation

Deadline: August 1, 2010
Distribution: 700+ Meeting attendees
Distribution Date: September 22-25, 2010 (at the annual meeting)
Delivery: All printed materials and instruction must be delivered by August 1, 2010, to:

AACPDM
Attn: Exhibit Manager
555 E. Wells Street, Suite 1100
Milwaukee, WI 53202

Circulation Rates:
  • 1-page flyer / 1 brochure: $2,500.00
  • Giveaway item (pending AACPDM approval) and brochure or flyer: $5000.00
Specifications:

Quantity of 1000 of each. All materials must be fully packaged and/or assembled. Click here for an Advertising and Marketing Application.



Exhibit Space

Booths may still be available. Contact meetings@aacpdm.org for availability.
Click here for an Exhibit Space Application.
Click here for the Exhibit Hall floor plan.
All exhibit hall hours and floor plans are subject to change.

Each Booth includes:
  • One 10' x 10' draped exhibit space
  • Two Exhibitor Registrations
  • Listing in the Final Program and meeting promotional materials
  • One 6' draped table
  • Two side chairs
  • Identification Sign
  • One Wastebasket

Price: $1,200.00 per 10'x10' space

Viper Tradeshow Services has been named the official service contractor for the AACPDM 64th Annual Meeting. Viper Tradeshow Services has been appointed to ensure the orderly and efficient installation and removal of the overall exhibition. Viper Tradeshow Services will provide and assure the distribution of labor to all exhibitors according to need, see that the proper type and limits of insurance are in force and avoid any conflict with local union and/or facility regulations and requirements. Viper Tradeshow Services will staff and maintain an on-site service desk during the exhibition. Furniture, decorative signs, labor and other services will be available at the Viper Tradeshow Services service desk during exhibit move-in on Wednesday, September 22, 2010.

All exhibitors who contract by April 30, 2010, will receive the official service kit in May 2010. The service kit will contain information on:
  • Freight shipping and handling
  • Labor regulations and rates
  • Furniture, display and other decorating rentals
  • Ordering electrical and telephone service
  • Audio/visual and computer rentals

Additional Booth Representatives

There are no Delegate registrations included with the Exhibiting space package. Each booth includes 2 exhibitor registrations. Additional exhibitor registrations will be charged $300 each. Exhibitor registration includes access to group meals and receptions. There is a maximum of six (6) representatives per 10'x10' booth.

Note: Exhibitor registrations are for exhibit staff to have access to the exhibit hall. Exhibitor registrations do not allow access to the Scientific Sessions. There is a separate registration and fee to attend Scientific Sessions.

Click here for an Exhibit Space Application.



Meeting Venue

Washington Marriott Wardman Park
2660 Woodley Road NW
Washington, District Of Columbia 20008 USA
Phone: 1-202-328-2000
Fax: 1-202-234-0015
http://www.marriott.com/hotels/travel/wasdt-washington-marriott-wardman-park/

Exhibits will be located in Exhibit Hall C of the Washington Marriott Wardman Park Hotel.

To ensure maximum Exhibit Hall attendance, all activities listed in the Program at a Glance will be held at the Washington Marriott Wardman Park Hotel. Scientific meeting are not in session during Break/Poster Sessions. Exhibitors must staff their booths during all open exhibit hours.

A block of guest rooms has been reserved at the Marriott Wardman Park Hotel to accommodate meeting participants. Room reservation information is available on the AACPDM website and will also be included in the Preliminary Program.

A refundable deposit of one night's room is required to secure your reservation.



Exhibit Rules and Guidelines

1. Agreement

The following rules and regulations and those appearing in the exhibit prospectus become binding upon acceptance of this Agreement between the applicant, their employees and agents, and AACPDM, and any additions and amendments thereto that may thereafter be established or put into effect by the Management.

2. Application to Exhibit

AACPDM reserves the right to determine eligibility of any exhibit at the Annual Meeting.

3. Booth Assignments

Every effort will be made to give exhibitors their first choice of location. In case of conflicting requests, priority will be determined on the basis of:

  1. Amount of booth space requested
  2. Exhibitors participation in past AACPDM meetings
  3. Date the application was received at AACPDM
  4. Special needs of the exhibitors.
Booth assignments will be made when full payment is received. IN ORDER TO OBTAIN THE BEST BOOTH ASSIGNMENT POSSIBLE, YOUR APPLICATION MUST BE RECEIVED BEFORE June 30, 2010. Applications received after June 30, 2010, will be assigned to the space remaining in order of receipt. Booth assignments will be sent when booth is paid in full.



4. Cancellation of Booth Space

A written notice of request for cancellation must be transmitted to the AACPDM Office,
555 E. Wells St., Suite 1100, Milwaukee, WI, 53202. The following regulations apply:

  1. If written cancellation of space is received by June 30, 2010, 20% of the booth space cost will be retained.
  2. If written cancellation of space is received after June 30, 2010, but before August 15, 2010, 75% of the booth space cost will be retained.
  3. No refunds will be made for cancellations after August 15, 2010.
  4. Space not claimed or occupied by 5:00 p.m. on Wednesday, September 22, 2010 may be resold or reassigned without obligation on the part of AACPDM for any refund whatsoever.
  5. Assignment of Space by Exhibitor
No exhibitor may assign, sublet, or apportion the whole or any part of the space allotted nor exhibit therein any goods other than those manufactured or sold in the regular course of the business by the exhibitor.



5. Assignment of Space by Exhibitor

No exhibitor may assign, sublet, or apportion the whole or any part of the space allotted nor exhibit therein any goods other than those manufactured or sold in the regular course of the business by the exhibitor.

6. Installation of Exhibits

Set-up is from 12:00 noon to 5:00 pm on Wednesday, September 22, 2010. If special setup times need to be coordinated, contact meetings@aacpdm.org.

7. Purpose

AACPDM, in keeping with its stated purpose, encourages that exhibits be educational, communicative, and provide resourceful information.

8. Rules Governing Exhibitors

No combustible materials, such as crepe paper, tissue paper, cardboard, corrugated paper, shall be used at any time for construction or decoration. "Fire-proofed" paper is not considered non-combustible as interpreted by fire inspectors. All muslin, velvet, silken or any other cloth decorations must stand a flame proof test as prescribed by fire ordinances. All materials and fluids which are flammable must be kept in safety containers. All displays, exhibit equipment and merchandise to be displayed must conform to the requirements of the Fire Department of the District of Columbia.

All packing containers, excelsior, and wrapping paper must be removed from the floor and must not be stored under tables or behind displays. Exhibitors are required to observe the following regulations for setting up their exhibits:

  1. Nothing will be tacked, nailed, screwed, or otherwise attached to the columns, walls, floors, furniture or other properties of the building. Anything in connection therewith necessary or proper for the protection of the building, equipment, or furniture will be at the expense of the exhibitor.
  2. It is mutually agreed that it is the duty and responsibility of each exhibitor to install and put his exhibit into place before the show and to dismantle and remove his exhibit immediately after the close of the show. In addition, property shipped to or from the hall by the exhibitor for installation or display at the meeting is at the sole risk of the exhibitor.
  3. Exhibitors are permitted to exhibit only products of their own lines (manufactured or distributed by them). Other material, equipment, apparatus, and systems not of their own lines but necessary for demonstration of the exhibitor's products are permitted. Distribution of food or beverages of any kind is prohibited. Orders may be taken in the Exhibit Area; however, no money may be exchanged.
  4. Serving alcoholic beverages in exhibit booths will not be permitted. Any infraction of this rule will make it compulsory for the Academy to close the violator's exhibit for the remainder of the show. Distribution by exhibitors of any printed matter, souvenirs, or other articles shall be restricted to the space occupied by their exhibit. Booth attendants, manufacturer's salesmen or representatives, including models or other supportive personnel, must remain within the space assigned to the exhibitor, and must be knowledgeable with the company's products/services.
  5. Exhibits must be staffed at all times during exhibit hours.
  6. Distribution of "giveaways" must have written approval by AACPDM no later than August 1, 2010.
  7. Prizes, awards, lotteries, drawings or contests by exhibitors are authorized only by AACPDM and must be approved by August 1, 2010.
  8. Displays-General: No goods may be displayed in any part of the hotel except within the limits of the exhibit space contracted for with the Academy and assigned to the exhibitor.
  9. Hospitality Rooms and Exhibitor Events: It is requested that exhibitors confine these activities to times when no educational sessions are in progress. Private rooms for entertainment will be available only to companies which have contracted for exhibit space. All activities must be approved by the AACPDM.
  10. Distribution of Literature and Promotional Items: Exhibitors may not distribute any promotional literature or other items of this type in hotel corridors, under guest room doors, or guest mail boxes, without written permission from the AACPDM.
  11. Exhibitor Attendance/Registration: The exhibit area is limited to individuals, business firms, manufacturers, and dealers who have contracted and paid for booth space, and whose products are in keeping with the educational interests of the AACPDM. Representatives of non-exhibiting firms will not be allowed in the exhibit area, nor will they be permitted to display their products or services.
  12. Exhibitors must clearly mark the FDA status of each device exhibited.

9. Sound Devices

The use of devices for mechanical reproduction of sound or music shall not be permitted in the exhibition areas at any time. In general, the employment of any method to project sound beyond the confines of any exhibitor's booth, whether naturally or mechanically, is prohibited. No objectionable lights or noises will be permitted in exhibitors' booths. The AACPDM reserves the right to exclude or to remove any objectionable equipment or exhibitor.

10. Removal of Exhibits

Exhibits may be removed only at the designated time listed. Exhibitors expressly agree not to begin packing or dismantling displays until after official closing on Friday, September 24, 2010.

11. Selling Restrictions

Order taking on the Exhibit floor is allowed; however, no money may be exchanged.

12. Security

Exhibitors must make provisions for the safeguarding of goods, material, equipment and displays at all times. Security will be provided for the exhibit area, but the AACPDM, the hotel, and the service contractors do not guarantee or protect exhibitors against loss or damage of any kind incurred by exhibitors. All exhibitors must have proper identification to enter the exhibit area.

13. Liability

Exhibitors must surrender space occupied in the same condition as it was at the time of the occupation.

14. Cleaning

Aisles will be vacuumed daily. Each exhibitor is responsible for maintaining the space assigned to them in an attractive manner. The official contractor must be used for the nightly cleaning of booths.

15. Official Decorator and Drayage Company:
      Viper Tradeshow Services

A set of service forms will be forwarded to exhibitors after the confirmation of exhibit space. Labor will be available for setting up and dismantling of displays in accordance with advance orders. Prevailing labor rates and local union requirements will apply. Exhibitors using contract labor other than Viper Tradeshow Services must provide the AACPDM with the name and address of that contractor a minimum of 30 days prior to the meeting. A certificate of insurance also must be submitted to the AACPDM naming the AACPDM as an additional insured and indemnifying and holding the AACPDM, Viper Tradeshow Services, and the Washington Marriott Wardman Park Hotel harmless in the event of damage to the property, personal injury, or failure to adhere to the exhibit facility rental contract to these rules. A Viper service center will be open during move in and move out.

16. Shipping Instructions

Viper Tradeshow Services will send you a packet of information prior to the event. All the information you will need to set up your booth (furniture, electrical, A/V needs, etc.) will be in this packet. Copies of Shipping Labels showing number of pieces, routing, carriers name, etc. must be filled out and sent to Viper Tradeshow Services. A copy of the address labels will be included in the exhibitor packet

SAVE THE DATE
AACPDM 65th Annual Meeting
Rio All-Suite Hotel and Casino
Las Vegas, Nevada
October 12 – 15, 2011